Item 4. Controls and Procedures
ITEM 4. CONTROLS AND PROCEDURES
Evaluation of Disclosure Controls and Procedures
Disclosure controls and procedures are controls and other procedures that are designed to ensure that information required to be disclosed in
our reports filed or submitted under the Exchange Act is recorded, processed, summarized and reported within the time periods specified in the SECs rules and forms. Disclosure controls and procedures include, without limitation, controls and
procedures designed to ensure that information required to be disclosed in company reports filed or submitted under the Exchange Act is accumulated and communicated to management, including our Chief Executive Officer and Chief Financial Officer, to
allow timely decisions regarding required disclosure.
As required by Rules 13a-15 and 15d-15 under the Exchange Act, our Chief Executive Officer and Chief Financial Officer carried out an evaluation of the effectiveness of the design and operation of our disclosure controls and procedures as of
April 30, 2021. Based upon this evaluation, our Chief Executive Officer and Chief Financial Officer concluded that, due to the material weaknesses in internal control over financial reporting described below, our disclosure controls and
procedures (as defined in Rules 13a-15(e) and 15d-15(e) under the Exchange Act) were not effective at the reasonable assurance level as of such date. Notwithstanding
these material weaknesses, management has concluded that the condensed consolidated financial statements included in this quarterly report on Form 10-Q are fairly stated in all material respects in accordance
with U.S. GAAP.
Material Weaknesses in Internal Control over Financial Reporting
In connection with the preparation and audit of ChargePoints consolidated financial statements, material weaknesses were identified in
its internal control over financial reporting as of January 31, 2021. A material weakness is a deficiency, or a combination of deficiencies, in internal control over financial reporting such that there is a reasonable possibility that a material
misstatement of ChargePoints annual or interim financial statements will not be prevented or detected on a timely basis.
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ChargePoint did not design and maintain an effective control environment commensurate with
its financial reporting requirements. Specifically, ChargePoint did not maintain a sufficient complement of personnel with an appropriate degree of accounting knowledge, experience and training to appropriately analyze, record and disclose
accounting matters commensurate with its accounting and reporting requirements. This material weakness contributed to the following additional material weaknesses:
ChargePoint did not design and maintain formal accounting policies, procedures and controls over significant
accounts and disclosures to achieve complete, accurate and timely financial accounting, reporting and disclosures, including accounting for complex features associated with warrants, segregation of duties and adequate controls related to the
preparation and review of journal entries; and
ChargePoint did not design and maintain effective controls over certain information technology (IT)
general controls for information systems that are relevant to the preparation of its consolidated financial statements. Specifically, ChargePoint did not design and maintain (a) program change management controls to ensure that IT program and
data changes affecting financial IT applications and underlying accounting records are identified, tested, authorized and implemented appropriately and (b) user access controls to ensure appropriate segregation of duties and that adequately
restrict user and privileged access to its financial applications and data to appropriate company personnel.
The
material weaknesses related to the control environment and lack of formal accounting policies, procedures and controls resulted in material adjustments to warrant liabilities, shareholders equity and related accounts and disclosures and
immaterial adjustments to several other account balances and disclosures in the historical consolidated financial statements.
The IT
deficiencies did not result in a misstatement to the consolidated financial statements however, the deficiencies, when aggregated, could impact maintaining effective segregation of duties, as well as the effectiveness of IT-dependent controls (such as automated controls that address the risk of material misstatement to one or more assertions, along with the IT controls and underlying data that support the effectiveness of
system-generated data and reports) that could result in misstatements potentially impacting all financial statement accounts and disclosures that would not be prevented or detected. Additionally, each of these material weaknesses could result in a
misstatement of account balances or disclosures that would result in a material misstatement to the annual or interim consolidated financial statements that would not be prevented or detected.
Remediation Plan
ChargePoint has begun
implementation of a plan to remediate these material weaknesses. These remediation measures are ongoing and include the following:
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Hiring additional finance and accounting personnel to bolster the accounting capabilities and capacity, and to
establish and maintain internal control over financial reporting;
Designing and implementing controls to formalize roles and review responsibilities to align with the staffs
skills and experience and designing and implementing controls over segregation of duties;
Providing ongoing training for personnel on accounting, financial reporting and internal control over financial
reporting;
Engaging an external advisor to assist with evaluating and documenting the design and operating effectiveness of
internal control over financial reporting and assist with the remediation of deficiencies, as necessary;
Designing and implementing controls over the preparation and review of journal entries and account
reconciliations, including controls over the segregation of duties; and
Designing and implementing IT general controls, including controls over the provisioning and monitoring of user
access rights and privileges and change management processes and procedures.
ChargePoint is remediating the material
weaknesses as efficiently and effectively as possible and remediation efforts could continue beyond the fiscal year ending January 31, 2023. At this time, we cannot provide an estimate of costs expected to be incurred in connection with implementing
this remediation plan; however, these remediation measures will be time consuming, will result in us incurring significant costs, and will place significant demands on our financial and operational resources.
In order to maintain and improve the effectiveness of its internal control over financial reporting, ChargePoint has expended, and anticipates
to continue to expend, significant resources, including accounting-related costs and significant management oversight.
Changes in Internal Control
Over Financial Reporting
There were no changes in our internal control over financial reporting covered by this Quarterly Report on
Form 10-Q that has materially affected, or is reasonably likely to materially affect, our internal control over financial reporting.
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PART II: OTHER INFORMATION
Text extracted from the filing as submitted to EDGAR. Formatting, tables and exhibits are simplified for reading; the original document is authoritative for anything you rely on.