Item 4. Controls and Procedures
Item 4.
Controls and Procedures.
The Trust maintains a system of internal disclosure controls and procedures that is designed to ensure that the information required to be
disclosed in the Trusts filings under the Exchange Act is recorded, processed, summarized, and reported within the time periods specified in the SECs rules and forms. In its evaluation of its disclosure controls and procedures, the
Trustee has relied, to the extent considered reasonable, on information provided by Hilcorp, the owner of the properties. Consequently, the Trusts ability to disclose timely and accurately relevant information in its periodic reports is
dependent upon Hilcorps timely delivery of accurate oil and gas revenue and production cost information and, therefore, the net proceeds owed to the Trust.
The Net Overriding Royalty Conveyance (the Conveyance) that transferred the royalty to the Trust obligates Hilcorp to provide the
Trust with certain financial and operational information, including information concerning calculations of net proceeds owed to the Trust. Once the Trust receives the financial information from Hilcorp, the Trust engages independent public
accountants, compliance auditors, attorneys and petroleum engineers in order to assist the Trustee to ensure the accuracy and completeness of the information required to be disclosed in the Trusts periodic reports. These outside professionals
advise the Trustee in its review and compilation of this information for inclusion in this Quarterly Report on Form 10-Q and the other periodic reports provided by the Trust to the SEC.
Despite the Trusts internal controls and procedures ensuring the accuracy of the Trusts reporting based upon the financial
information received from Hilcorp, Hilcorps process of reconciling actual revenue and severance taxes to previously reported estimates are still occurring and being reported in 2021. Thus, distributions to the Trust from Hilcorp in any given
month may be subject to adjustment based upon prior months true-ups and rebooking, plus interest. In addition, Hilcorp informed the Trust that due to Hilcorps transition to a new accounting system
beginning in March 2021, revenue and severance tax categories for the February through May 2021 production months were based on estimates utilizing historical trends. Revenue and severance tax for the May, June and July 2021 production months were trued-up in August and September 2021. Hilcorp informed the Trust that it will complete the process of truing-up, accounting for and reporting to the Trust the operated
revenue and severance tax computations for the April 2021 production month by the end of 2021. At this time the amount of these true-ups is unknown. The Trustee will coordinate with Hilcorp on the timing of
any further true-ups and will communicate that timing to Unit holders.
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Lease operating expenses and capital costs for the January through April 2021 production
months were based on estimates, but the lease operating expenses and capital costs for May 2021 were based on actual costs. Both Lease operating expense and capital costs for the January through May 2021 production months were trued-up in July 2021. Due to excess production costs in June 2021, the Trust did not declare a distribution in August 2021.
Hilcorp also confirmed that it continues to work on its actualization and accounting of the operated revenue and severance tax computations
for the production month of April 2021 (the remaining 2021 production month that was based on estimates) and will notify the Trust promptly upon completion of such actualization and accounting by the end of 2021. Hilcorp further informed the Trust
that it believes that the April 2021 true-up and adjustment may result in changes to future distributions of net proceeds to the Trust that reflect such rebooking and
true-ups plus interest on such amounts (as required by the Conveyance) to the extent an underpayment to the Trust has occurred. Hilcorp has confirmed that it will continue to waive interest to the extent there
were any overpayments to the Trust based on true-ups in 2021.
The Trustee continues to engage
with Hilcorp regarding its ongoing accounting and reporting to the Trust, and the Trusts third-party compliance auditors continue to audit all payments made by Hilcorp to the Trust, including adjustments,
true-ups, and recoupments. The Trustee continues to consult with outside counsel to review the rights of the Trust with respect to these matters and to evaluate any available potential legal remedies.
The Trustee has evaluated the Trusts internal disclosure controls and procedures as of September 30, 2021, and has concluded that
such disclosure controls and procedures are effective, at the reasonable assurance level (as such term is used in Rule 13a-15(f) of the Exchange Act), to ensure that material information received
from Hilcorp is gathered on a timely basis to be included in the Trusts periodic reports and recorded, processed, summarized and reported within the time periods specified in the SECs rules and forms.
Additionally, during the three months ended September 30, 2021, there were no changes in the Trusts internal control over financial
reporting (as such term is used in Rule 13a-15(f) of the Exchange Act) that materially affected, or are reasonably likely to materially affect, the Trusts internal control over financial reporting.
Because the Trust does not have, nor does the Indenture provide for, officers, a board of directors or an independent audit committee, the Trustee has reviewed neither the Trusts disclosure controls and procedures nor the Trusts internal
control over financial reporting in concert with management, a board of directors or an independent audit committee.
PART II
OTHER INFORMATION
Item 1.
Legal Proceedings.
None.
Item 1A.
Risk Factors.
Not required.
Item 2.
Unregistered Sales of Equity Securities and Use of Proceeds.
None.
Item 3.
Defaults Upon Senior Securities.
None.
Item 4.
Mine Safety Disclosures.
Not applicable.
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Text extracted from the filing as submitted to EDGAR. Formatting, tables and exhibits are simplified for reading; the original document is authoritative for anything you rely on.